Bring one list.
Import names, tables and optional meals from Excel, CSV or pasted spreadsheet cells. Review the columns. This prototype uses your table assignments.
A SPREADSHEET-TO-PDF WORKED EXAMPLE
Wedding place cards
with meal choices.
One guest changes. Update the whole set. Follow 12 fictional guests from a spreadsheet to folded place cards, per-table lists and meal totals. Cards show meal codes; the meal report gives the full meal names.
Choose “Try a 12-guest sample” to explore the same list. No account or payment needed.
Edit the guest once.
In the demonstration, Emma Reed moves from Table 1 to Table 4, and her meal changes from chicken to vegan. The other eleven guests stay in the list.
Replace the whole pack.
Download a new ZIP. Emma’s card, Table 4’s guest list and the meal totals all use the updated list. Meal codes refer to the full meal names in the report. Use the new complete set so codes stay consistent.
FICTIONAL GUESTS · REAL TOOL OUTPUTS
The input, the change and the printable files.
The original sample has 12 guests at three assigned tables. Emma Reed starts at Table 1 with chicken. The updated version moves only Emma to Table 4 and changes her meal to vegan; the other eleven guests stay the same.
Download the original 12-guest CSV · Download the updated 12-guest CSV
| Version | Table | Meal |
|---|---|---|
| Original | 1 | chicken |
| Updated | 4 | vegan |
Meal choices become matching codes and totals
In the original export, M1 means chicken, M2 fish, M3 vegetarian and M4 vegan. In the updated export, M1 means vegan, M2 fish, M3 vegetarian and M4 chicken. Emma’s updated card reads TABLE 4 · MEAL M1. Codes follow the order meals first appear in the current list, so an edit can change the key for other guests too. Always use all files from the same export.
| Meal | Original | Updated |
|---|---|---|
| chicken | 3 | 2 |
| fish | 3 | 3 |
| vegan | 3 | 4 |
| vegetarian | 3 | 3 |
| All guests | 12 | 12 |
Table 1 now has three guests: Oliver, Amelia and Sofia. Tables 2 and 3 still have four guests each. Table 4 has Emma and one vegan meal. The table lists and meal report show those same assignments.
Download the updated standard pack
These three PDFs were exported together from the current working tool using updated-guests.csv, the Alex & Sam event title and A4 paper. They are the free standard outputs, not the optional Plus files. No account or payment is needed to reproduce them.
- Updated folded place cards — PDF, 3 A4 pages. Twelve cards, four per sheet; each folds to 90 × 50 mm.
- Updated per-table guest lists — PDF, 4 A4 pages. One page per assigned table, with names and meal codes.
- Updated meal totals and code key — PDF, 1 A4 page. Counts by table and across all 12 guests.
Download the sample print checklist. PDF pages are 300 dpi images; their text is not selectable. Print one sheet at 100% / Actual size and check the 50 mm scale. Physical printer and paper results have not been verified.
To recreate the change yourself, open the tool, choose “Try a 12-guest sample”, edit Emma’s table and meal, then download a new complete pack. Replace every old file after an edit. Confirm the code key with your caterer; this is not an allergy-management system.
Download video · English caption transcript · Privacy & limits